Terms of Reference

TERMS OF REFERENCE

Regional Climate Change Initiative

The Regional Climate Change Initiative,
established by the Southern Tasmanian Councils Board,
aims to provide regional leadership and facilitate collaboration on and coordination of
climate change activities across the region.

1 Purpose

The Terms of Reference define the operation of the Regional Climate Change Initiative (RCCI) across the southern region under the auspices of the Southern Tasmanian Councils Authority.

2 Term

This Terms of Reference is effective from August 2018 to August 2020

3 Relevant Strategies, Policies & Plans

• Regional Climate Change Adaptation Strategy (Regional Strategy) Southern Tasmania, 2013 – 2020

• Community Bushfire Preparedness in a Changing Climate Action Plan
2013- 2015 (Community Bushfire Preparedness Plan)

• STCA Annual Plan

• Regional Climate Change Initiative Action Plan 2017 – 2019 (RCCI Action Plan)

• Climate Change (State) Act Tasmania

• Climate Action 21

4 RCCI Membership

4.1 RCCI Composition

Membership of the RCCI consists of nominated representatives of the 12 southern council including its RCCI coordinator, City of Hobart Climate Change Officer.

4.2 Other experts, guests or relevant stakeholders

Representatives from the Tasmanian Climate Change Office and the Local Government Association of Tasmanian shall be invited to attend and participate in RCCI meetings.

Relevant officers from member councils are also invited to attend on a needs basis.

Other experts, guests or relevant stakeholders be invited to attend meetings on the request of the RCCI.

4.3 RCCI Chair

The Chair of the RCCI shall be appointed by the STC Board once every two years.

The Chair will:

• provide for the effective leadership for the RCCI

• report and liaise with the STC Board and the RCCI on relevant matters

• provide support to the RCCI coordinator, City of Hobart Climate Change Officer for the planning of meetings and coordination of the development of agendas

• ensure the effective and efficient operation and function of the RCCI

• represent the RCCI as relevant in meetings and events.

4.3 RCCI Working Groups

The RCCI shall establish working groups, as necessary, to address specific adaptation and mitigation actions identified in the relevant strategies, policies and plans. These may be comprised of relevant stakeholders from councils, Tasmanian Government, LGAT and private and community sectors.

5 Operating Principles

The RCCI mitigation and adaptation activities, actions and strategies, policies and plans are framed around the themes of:

• Advocacy

• Education and Awareness

• Engineering and Technological

• Regulatory and Institutional

• Governance

• Further information

• Avoidance

The RCCI as appropriate and relevant shall:

• Establish and maintain good relationships with other tiers of government and stakeholders in order to provide an effective forum for communication of local government’s climate change adaptation and mitigation roles and responsibilities.

• Develop, support and coordinate regional activities through collaboration and resource sharing between councils and other stakeholders including:

• investigation of funding opportunities, and joint applications for funding;

• assisting councils to provide coordinated and consistent approaches to mitigation and adaptation issues;

• implementation of approved policies and undertake activities in response to climate change mitigation and adaptation;

• consideration of changes to the statutory and regulatory requirements affecting municipal and regional action and recommend necessary actions as appropriate; and

• promotion of the awareness of mitigation and adaptation actions, strategies, policies and procedures across the participating councils and the region.

• Build and maintain a public profile for local government climate change initiatives that supports regional and local activities

• Keep up to date, disseminate, undertake or instigate research and information on the impacts of climate change in Southern Tasmania and science, data, trends and information, including liaising with key stakeholders and development of performance indicators and recommend appropriate actions

• Undertake periodic review of local government risks and vulnerabilities associated with climate change including the:

• Southern Tasmanian regional risk register, associated with the Regional Climate Change Adaptation Strategy, is up to date in order to support effective and integrated risk management for southern Tasmanian councils; and

• emissions factors and methodologies for the purposes of greenhouse gas inventories.

6 RCCI Members’ Responsibility and Authority

The RCCI shall be responsible for:

• the review of relevant climate adaptation actions, information, strategies, policies and procedures on a regular basis;

• the review of RCCI work priorities annually;

• preparation of annual reports to the STC Board on operational issues and adaptation actions;

• preparation of reports, including recommendations as relevant, following each meeting, to the STC Board on strategic and community based issues and on the progress of its activities and undertakings;

• preparation of a budget and set of activities to be undertaken each year for endorsement by the STCA Board and then be charged with the implementation of this budget and associated activities and

• investigation of funding opportunities.

7 Meetings

The RCCI shall meet at least quarterly or more frequently as required by the Chair. Working groups will meet on an as required basis and report back to the RCCI and if relevant the STCA Board.

An agenda for each meeting shall be issued to members prior to each meeting. Minutes of each meeting shall be distributed to members and stored at www.stca.tas.gov.au

8 Public comment

While the Chair of the Southern Tasmanian Councils Authority (STCA) remains the spokesperson for the Authority, the Chair may delegate that responsibility to the Chair of the RCCI for relevant matters and advocacy on those.

9 RCCI Members’ Communication Responsibilities:

The members of the RCCI shall:

• Ensure climate adaptation information and issues are communicated to their individual councils;

• Consult with and provide feedback from the individual councils they represent to the RCCI in respect of climate adaptation actions and their implementation; and

• Communicate with RCCI any matters which may impact on climate adaptation and mitigation.

10 Conflict of Interest

If a member of the committee has declared a conflict of interest it is the responsibility of the Chair to ensure that appropriate actions are taken to ensure that the conflict of interest does not bring into question the propriety of decisions made by the committee.

11 Amendment and modification

This Terms of Reference maybe amended, varied or modified in writing after consultation and agreement by its members